Process automation
Emails, spreadsheets, CRM and ERP start talking to each other. Documents and reports write themselves.
automation · AI · integrations
Hand the boring work to the robots.
We connect your systems, add AI, and the hours spent retyping, replying and double-checking disappear. You run the business. The rest runs itself.
- we build on what you already have
- GDPR and your data under control
- we don't vanish after go-live
On first-name terms with
- n8n
- Make
- Zapier
- Power Automate
- Python
- OpenAI
- Claude
- Microsoft 365
- Google Workspace
- Comarch ERP
- SAP
- Subiekt GT
- BaseLinker
- WooCommerce
- Shopify
- HubSpot
- Airtable
- Notion
What we do
From a single script to a company that runs itself
We start with the thing that annoys you most. Once it works, we take the next one.
AI implementation
We check where AI will actually pay off, then roll it out without experimenting on your live business.
AI assistants and chatbots
They answer your customers and your team at night, at the weekend and on holidays. Based on your own knowledge.
AI graphics
Ad creatives, product shots and social posts in your style. Today, not in three weeks.
AI video and animation
Ads, product videos and voice-over without a film crew or a TV-sized budget.
Websites and web apps
Fast websites, landing pages and customer portals that simply work and look good on a phone.
ERP and system integrations
Shop, ERP, warehouse and accounting stop arguing over data. You type it once.
Scripts and tools
Scrapers, reports, bots. Small programs that give you back an hour or three a day.
3D printing and modelling
Spare parts, prototypes and short runs from two Anycubic Kobra S1 printers. I can model the part from a sketch or dimensions. Price on request.
Trade agent
Looking for a buyer abroad or a supplier in Poland? I find them, vet them and run the talks all the way to a contract. You pay on results.
Watch it live
Scenario
It's 11:40 pm. An order comes in. Nobody's in the office.
Scroll down and the automation will run through its steps one by one. Scroll back up to rewind.
Step 1 · trigger
An order comes in
A customer clicks in the shop or sends an email. A webhook catches it within half a second.
Step 2 · AI
AI checks that everything adds up
VAT ID against the register, the address, whether it's a duplicate. If something looks off, it sets the order aside for a human.
Step 3 · ERP
The document creates itself
Line items, prices and stock levels go straight into Comarch, SAP or Subiekt. Nobody retypes anything.
Step 4 · action
The invoice goes out to the customer
PDF, email, text message. The document lands in the right folder, no searching needed.
Step 5 · team
The sales rep only gets what matters
A short note on Teams or Slack with a link. Exceptions wait for a single click in the morning.
Result
Work it out for your business
Human work: 26 min
That's how long it took by hand, and that's what's left after automation. At 10 orders a day that's roughly 20 hours a week.
0min given back to you on every order
4.1 show long the automation takes
TriggerNew order
AIData check
ERPSales document
ActionInvoice + email
TeamNotification
Where it works
Six places where companies lose the most time
Real-life examples. Your process probably looks a little different, the principle is the same.
Sales and quotes
Email enquiry
AI prices it
PDF quote
Saved in CRM
A quote in fifteen minutes, not after lunch. The lead drops into the CRM by itself.
Customer service
Customer question
AI assistant
Status from the system
Answer 24/7
The customer gets an answer right away. Only what the bot can't handle reaches you.
Finance and accounting
Purchase invoice
OCR + AI
Accounting
Payment report
Invoices posted the same day. The automation chases overdue payments, not you.
Logistics and warehouse
Order
Stock in ERP
Shipping label
Customer update
Stock levels in the shop and the ERP always match. Labels and notifications go out on their own.
Marketing and content
Brand book
AI generates
Graphics / video
Published
A month of content in a couple of days. On brand, in several languages.
Admin and HR
New hire
Accounts and access
Contracts to sign
Ready to work
A new hire has accounts, access and a contract on day one. No endless email loops.
Free
30 processes you can automate in a week
A list covering six areas of a business. For each one: what hurts, how we fix it, which tools, and how long it takes. Grab it, flip through it over coffee, tick off yours.
- specific processes, no vague advice
- delivery time and result for each one
- a formula to work out what you're losing
By entering your email you agree to receive the PDF. Data controller: Tomasz Stachowiak (TSoftware). Privacy policy.
Integrations
Your systems finally start talking to each other
We don't swap out your software. We connect what you have, with automation and AI working in the middle.
- Type it onceThe rest of your systems get it on their own.
- AI catches mistakesGaps, duplicates and typos, before a customer sees them.
- You only see the exceptionsOne click instead of an hour of retyping.
Click a system to see what we usually do with it.
Case studies
Before and after. Drag the slider and see the difference
Three real projects. On the left, a working day before the automation; on the right, after it.
before
after
Service company · about 300 emails a day
Email checker: the inbox sorts itself
AI reads every email, recognises orders, questions, invoices and spam, pulls out the tasks and routes them on right away. Urgent matters land on the owner's WhatsApp before anyone opens the inbox.
- time spent on the inbox
2 h15 min a day- urgent emails caught
- 100%
- given back each week
- +8 h
before
after
Online shop · WhatsApp Business
WhatsApp checker: the customer gets an answer in 20 seconds
Messages used to come in after hours and wait until morning. Now AI answers questions about order status, availability and price straight away, and sorts the trickier ones for the team with a ready-made summary.
- response time
hours20 s- handled by AI
- about 70%
- missed in the evening
every day0
before
after
Trading company · 5 contact channels
Company agent: one place instead of five inboxes
Email, WhatsApp, phone, shop and web form all flow into a single AI agent. The agent turns them into a task list, pushes orders into the ERP, sends mailings to customers and reports every week on which campaign worked.
- channels in one place
- 5
- mailing and report
by handautomated- given back each week
- +15 h
Indicative figures from real projects. For your business we'll work them out together.
Calculator
What is the boring work costing you?
Take one repetitive process and do the maths. Most companies are stunned the first time they add it up.
Configurator
Build your automation in half a minute
You click what should happen. We draw the diagram and show you a price range. No strings attached.
Ballpark—
Delivery time—
Steps—
Net price range in PLN. We'll work out the exact price and the savings after a call.
Pricing
So there are no surprises
Indicative "from" prices, net of VAT, in Polish zloty (PLN). With every quote you get a second number next to it: how much you'll save.
One automation that gives you something back right away.
fromPLN 1,500
- one process, for example orders into the ERP
- analysis and a diagram before we start
- delivered in 2–5 days
- instructions and a short training session
- 14 days of free tweaks
A set of automations plus system integration.
fromPLN 4,900
- 2–4 automations in one project
- ERP, shop and CRM integration
- an AI assistant or document OCR
- delivered in stages, 2–4 weeks
- a month of care included
Your automations run, we keep watch and add more.
fromPLN 490/mo
- monitoring and alerts 24/7
- response to changes in your systems and APIs
- a pool of hours for new automations
- a monthly report: what ran and how much it saved
- no annual contract
3D printing and modelling
Got a sketch or a broken part? I'll print it.
Two enclosed Anycubic Kobra S1 printers and 3D modelling in house. Prototypes, spare parts, short runs, branded gadgets. Quotes on request, usually the same day.
2 × Anycubic Kobra S1250 × 250 × 250 mmenclosed chamber
What I print
- spare parts and brackets for machines nobody makes anymore,
- housing and component prototypes before you order a mould,
- short runs: from one piece to a few hundred,
- sensor and camera mounts for automation,
- branded gadgets for trade fairs and clients.
Materials
PLA for models and gadgets, PETG for working parts, TPU for flexible ones, ABS and ASA for parts that live in the sun or in heat. The enclosed chamber keeps the temperature steady, so ABS does not crack.
No file? No problem
I model in 3D from a sketch, a photo with dimensions or the broken part you send me. You get STEP and STL files, so the model stays yours and you can print it anywhere.
How it goes
- Send a file (STL, STEP, 3MF) or a sketch with dimensions.
- I reply with a price and lead time, usually the same day.
- I print on two machines, so short runs go in parallel.
- Pick up in Mrowiny or a parcel anywhere in Poland and the EU.
Send a file or a sketch A quote within 24 hours. No minimum order.
How we work
Four steps from a conversation to an automation that runs
No six-month projects. A first result quickly, then we add the next one.
-
Step 01
Let's talk
We pick the process that hurts the most.
free · about 45 min -
Step 02
Design and quote
A diagram, the tools, and the price next to how much you'll save.
a few working days -
Step 03
We build and test
On real data, together with your people, piece by piece.
a few days to a few weeks -
Step 04
We train and keep watch
We show you how it works and keep an eye on it.
ongoing care
We count before you pay
You know how much you'll save before you decide.
On your own tools
We won't make you replace anything.
Data under control
GDPR, minimal access, data can stay on your side.
We don't vanish
When something changes in your systems, we react.
Blog
Straight talk about automation, no theory
How we do it for clients, what works, what it costs and what to avoid. New posts every week.
FAQ
Common questions
Can't find your question? Write to us, we answer everything.
Does this even make sense for a small business?
It does, and often it makes the most sense there. In a small company one person juggles five things at once, so every hour you take off their plate is worth a lot. We start with whatever pays back fastest.
Do I have to replace my software?
No. We connect what you already use: your ERP, email, spreadsheets, CRM, online shop. We only add a new tool when something is genuinely missing.
What about GDPR and my data?
Minimal access rights, a data processing agreement, and sensitive data can stay on your side. Only what the task needs ever reaches the AI.
How much does it cost?
It depends on what we build. Simple automations take a few days of work, bigger integrations are quoted in stages. With every quote you get a second number next to it: how much you'll save.
When will I see results?
The first automations are usually running within a few days. Bigger projects go live in pieces, so every stage delivers something right away.
What if something breaks?
The automations are monitored, so we get an alert before you notice anything. As part of support we handle changes in your systems, APIs and data formats.
Contact
Let's talk about your workload
Tell us in two sentences what annoys you most in your day-to-day work. We'll reply with what can be automated and where to start.
- Phone
- +48 503 844 406
- message us on WhatsApp
- Hours
- Mon–Fri 9:00–17:00 (CET)
- Company
- Tomasz Stachowiak · TSoftware
NIP (VAT ID) 8842684500 - Address
- ul. Sportowa 10E
58-130 Mrowiny, Poland